TERMS & CONDITIONS
Welcome to our website
The term ‘akarmalife’ or ‘us’ or ‘we’ refers to the owner of the website whose registered office is 4A Church Street, Ampthill MK45 2EH. Our company registration number is 10785814. The term ‘you’ refers to the user or viewer of our website.
The content of the pages of this website is for your general information and use only. It is subject to change without notice.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
From time to time, this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.
Information we collect
If you choose to contact us or receive a service from us, we will collect and store your Personal Data. This is any information you enter via the contact form on our website www.akarmalife.com, registering and making a transaction on our online booking system hosted by goteamup.com, and signing up to our newsletter via mailchimp.com.
We collect personally identifiable information relevant to the level of service you engage in, including name, email, password, gender, date of birth, information related to your health and emergency contact details; payment details, including credit/debit card information.
In addition, we collect Usage Data. This is information automatically created by using the Service. It includes the Internet protocol (IP) address used to connect your computer to the Internet; login; email address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page.
How we collect information
When you conduct a transaction on our website, as part of the process, we collect personal information you give us such as your name, address, email address, gender, date of birth, information related to your health and emergency contact details. Your personal information will be used for the specific reasons stated below.
Why we collect this information
As the Data Controller, we collect Personal and Usage Data for the following purposes:
To provide and operate the Services;
To provide our Users with ongoing customer assistance and technical support;
To be able to contact our Visitors and Users with general or personalised service-related notices regarding changes to your bookings, marketing and newsletters;
To create aggregated statistical data and other aggregated and/or inferred Non-personal Information, which we or our business partners may use to provide and improve our respective services;
To comply with any applicable laws and regulations.
How we communicate with you
We may contact you to respond to an enquiry, notify you regarding your account or bookings, to ask for feedback, to troubleshoot problems with your account, to resolve a dispute, to collect fees or monies owed, to send updates about akarmalife, or as otherwise necessary to contact you to enforce our User Agreement, applicable national laws, and any agreement we may have with you. For these purposes we may contact you via email, telephone or text messages. You must opt-in to receive our newsletter and we only send this via email with an option to unsubscribe at any time.
How we store, use and disclose information
akarmalife.com is hosted on the Wix.com platform, our booking system on goteamup.com and we use mailchimp.com to distribute our newsletter. These Service providers supply us with the online platform that allows us to promote and deliver our Service to you. Your data may be stored through their data storage, databases and their general applications, as well as Third Party companies who are required to process data for the purposes outlined in this policy.
Wix.com - https://www.wix.com/about/privacy
goteamup.com - https://goteamup.com/en-us/company/privacy/
mailchimp.com - https://mailchimp.com/legal/privacy/
stripe.com - https://stripe.com/gb/privacy
GoCardless.com - https://gocardless.com/legal/privacy/
We take great care to ensure the security of your data. We endeavour to use industry standard security measures, however no system of electronic transmission or storage of Personal Data is guaranteed as 100% secure.
International data transfer
We utilise cookies, small text files saved by your browser, when you access the Service. We use session cookies to operate the service, preference cookies to remember your chosen settings and security cookies to keep the website and your data safe.
A permanent cookie remains on your computer after your session has ended. You can delete these by following the instructions in your browser. Session cookies are temporary and are deleted once you close your web browser. You can set your browser to not accept cookies however this will affect the websites functionality and use and some features will not work properly. For example, a cookie is required on logging in to the booking system so that as you navigate through the website, the system recognises you are still logged in.
How long we retain information for
We will retain and use your Personal Data only to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
We do not knowingly collect or retain personal information on children under 13 year's old unless provided by a guardian. In the event that we discover we have unknowingly collected personal data on someone under 13 without verifiable parental consent we will delete it as quickly as possible. If you think we may have data on someone under 13 please contact us at firstname.lastname@example.org.
Your rights and withdrawing consent
You can update your Personal Data within your account settings. Under certain circumstances you have the right to access and receive a copy of the Personal Data we hold for you, to request any changes to it and to request its permanent deletion.
If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at email@example.com or send us mail to: 4A Church Street, Ampthill, MK45 2EH.
Membership Terms and Conditions
It takes time for a new routine to become habit and to create change. That's why we have a minimum of a three month commitment when you take out a membership with akarmalife studios. The membership is non-transferable. The membership may be cancelled at any time after the first three months. If cancellation is less than 21 days before the next payment is scheduled you will be billed and your membership will continue until the end of the following month. Payment details are securely stored in our system for the duration of the membership.
Memberships bill every month. The first payment is due on the membership's start date and is prorated. Each membership entitles you (the membership holder) to a set number of classes per month offered by akarmalife studios. Some classes, course and events may be excluded from this membership or incur an additional cost. Members may register for any class included in their membership where there is an available space. Members can set up recurring registrations to attend the same classes each week, unless there is an additional cost for the class.
There is a 2.5 hour minimum class cancellation policy to enable us to offer the space to people on the waiting list (an overnight black out period between 10pm-6am applies). Failing to cancel a class you can no longer attend within this time period or a no-show results in losing that class. Cancellations are made via the akarmalife booking system only (telephone, email and Facebook cancellations are not accepted). We feel that this is a fair policy and understand that unexpected things happen like family emergencies and getting stuck on trains. Each membership is priced for number of classes per week, however, we set a monthly limit to the number of classes for each membership. This means you don't miss out when there are extra days in the month or for that rare occasion you are unable cancel within the 2.5 hour notice period. The monthly class limit also means you can do your classes around holidays or make them up if you miss because of illness within the same calendar month.
Purchasing multiple memberships
Where a Member purchases multiple memberships (rather than upgrading or downgrading) we will credit the members account minus an administration fee of £15. The credits can be used against workshops, courses or classes whilst they are still operating their membership. There will be no monetary refund. If a member decides to leave without the credits having been fully utilised the balance will be automatically zeroed and they will lose any remaining credit.
Upon the membership being re-activated their account will be set back to £0 and any classes will need paying for going foward as per our normal memberships Terms and Conditions.
Where a membership is suspended by us due to ill health, sickness or any other reason and they have credit we will make a discretionary decision on a case by case basis with regards to that credit.
We reserve the right to amend the class timetable and reduce the classes that are on offer over holiday periods, including Bank Holidays, Easter, Christmas and New Year. No refunds will be offered. Classes will be credited as per our normal procedures and any class credits need utilising within that calendar month in any other class on the class schedule.
Cusp of a Month
Where a class is credited on the Cusp of a month, for whatever reason, the class credit will be lost and not carried forward into the following month.
Whenever classes cannot be covered and no other teacher is available to cover due to holidays, sickness, health, family issues or emergencies we will credit back the cancelled class to the members account to be used within that Calendar month for use in any other class on the class schedule.
In the event of emergencies where a teacher cancels a class at short notice we will credit the members account to be used within that Calendar month in any other class on the class schedule.
akarmalife studios reserves the right to suspend the membership holder's ability to book a recurring reservation in the event of repeated failure to cancel classes and for no-shows.
Workshop & Course Booking Terms
*Covid -19 Update * Courses are now back in the studio. However, it may be necessary to pause a course if restrictions are enhanced, and to continue once we are back in studio again.
We have a cancellation policy in place out of respect for everyone's time and commitment. Minimum numbers are required to compensate teachers for their time and to run courses and workshops. We recommend you read the terms and conditions before committing to ensure you are happy to go ahead with your booking.
Full payment is required at registration. Should you need to cancel your booking our policy is:
- More than 14 days before the start of a course or workshop, full cost minus 10% cancellation fee refunded.
- Less than 14 days before the start, a 50% cancellation fee or transfer to another course, workshop or event to the same value (valid for only one transfer and for use within six months).
- Less than 48 hours notice we regret that we are unable to offer any refund or transfer.
akarmalife studios reserves the right to cancel a course or workshop due to insufficient numbers. In this instance we will provide a full refund.